Executive Assistant | Melbourne
|Attachments:|| Position Description - AI - SEL - ASIC4 Executive Assistant - 201911 (1).pdf (PDF, 112KB)
- Assessment & Intelligence – Senior Executive Leaders
- From $81,427 plus 15.4% superannuation
- Melbourne CBD
- Ongoing / Permanent
A future with ASIC means that your work will contribute to ASIC's vision for a fair, strong and efficient financial system for all Australians. We value what you will bring. We value those with sharp, analytical minds and are open to challenging the way things are done.
Assessment and Intelligence is a national multi-disciplinary team of approximately 180 team members and is comprised of six teams - Licensing, Misconduct & Breach Reporting, Small Business Engagement & Compliance, Quality & Assurance, Systems & Reporting and the Office of the Whistleblower. Assessment and Intelligence is ASIC's key public interface responsible for:
- receiving, assessing and referring reports of misconduct
- licensing and registering liquidators, company auditors, SMSF auditors, credit and Australian financial services licensees.
As an Executive Assistant, you will be required to:
- provide senior administration support, including preparing correspondence, presentations, proof-reading and prioritising information, filing and records management, mail, maintaining registers and databases, photocopying and compiling manuals and reports
- provide extensive diary management including managing phone calls, email management, scheduling meetings on behalf of the Senior Executive Leader, arranging all travel requirements and preparation of itineraries
- arrange and coordinate meetings with stakeholders, including invitations, catering, room bookings and set up, videoconferencing, agenda preparation, and minute taking
- coordinate travel and accommodation in line with ASIC's Travel Policy
- prepare corporate card acquittals and approvals for expenditure, purchase orders and procurement for the Senior Executive Leader
- anticipate future needs of the Senior Executive Leader by allocating meeting preparation time and following up on outstanding matters
- collate information to aid in the production of timely papers and reporting
- work with other ASIC administration staff to ensure a consistent level of support across all teams.
- Demonstrated experience as an executive assistant or in a senior administrative role.
- Highly developed written and verbal communication skills and the ability to engage with stakeholders.
- Advanced knowledge of the Microsoft Office suite, particularly Word, Excel and PowerPoint.
- Proven ability to work autonomously and with little direction, providing high level support to senior staff, exercising a high level of discretion and professionalism.
- Proven ability to think critically, manage competing deadlines and maintain a high level of organisation.
ASIC is Australia's integrated corporate, markets, financial services and consumer credit regulator.
ASIC has a broad mandate. We are a regulator; a policy advisory body; a consumer protection agency; a licensing body; a financial educator and consumer advocate; and a company and professional registry. And we are a law enforcement agency.
This work is directed to one principal aim: to realise ASIC's vision for a fair, strong and efficient financial system for all Australians.
Underpinning ASIC's vision is the recognition that every cent in the financial system is other people's money.
A future with ASIC means that your work will contribute to achieving ASIC's vision.
ASIC is committed to a providing a diverse and inclusive workplace where the very best talent in Australia chooses to work. Indigenous Australians are encouraged to apply as well as applicants from all backgrounds and with different abilities.
To work with us, you must be an Australian citizen, and be prepared to complete an ASIC Suitability and Baseline Assessment which is issued by ASIC's Personnel Security Team.
Please view the position description for more information or click ‘apply' to start your application.